BillingNow review: AI-assisted invoicing, expenses and estimates for freelancers and small teams

What BillingNow does

BillingNow is a billing workspace from Cappsule Sàrl that covers invoices, estimates, credit notes and expenses in one place. You add a client and line items, and the product works out tax and totals, then sends a branded document by email. Payment tracking handles partial and full settlements, and Stripe-powered payment links let clients pay straight from an invoice. Recurring invoices can run weekly, monthly, quarterly or yearly.

An AI assistant accepts plain-language requests such as creating an invoice or recording a payment. Receipts and supplier invoices can be uploaded as photos or files, and the AI reads them and logs the expense. Reports such as profit and loss and tax summaries export to PDF, CSV or Excel. The vendor also says it can be connected to Claude, OpenClaw or other AI agents.

BillingNow runs in any browser and on iOS and Android. Pricing is a single plan with no tiers: $9.99 per month billed monthly, or $99.90 per year, which the page shows as $8.33 per month billed yearly. Every account starts with a 3-day free trial that needs no credit card. The plan includes unlimited invoices, expenses, client relations and users, so cost does not rise with team size.

• Invoices with automatic tax and totals
• AI assistant using plain-language requests
• Receipt and supplier invoice scanning
• Recurring invoices
• Stripe payment links
• Estimates convertible to invoices
• Credit notes
• Reports exported to PDF, CSV or Excel

Our take

BillingNow looks suited to freelancers, tradespeople and small teams that want invoicing, estimates and expense capture in one tool without choosing between tiers. The single price and unlimited users make budgeting simple, especially for teams that would otherwise pay per seat. The trade-offs are clear from the official pages: there is no free plan beyond the 3-day trial, PayPal payments are still listed as coming soon, and no public API is described. Larger companies needing a full accounting suite should check what is covered before committing, since the pages focus on billing.