Capacities
Meeting Notes & TranscriptionFreemiumVerified
Note-taking app that links ideas as objects instead of folders, built for individuals
13 Best Meeting Notes & Transcription AI Tools (2026)
Meeting notes and transcription tools record or import audio, produce transcripts, summarise calls and extract action items. Language support and integrations with calendars and video apps vary.
Plans are typically priced per user with monthly minute limits on free and lower tiers. Check recording-consent requirements in your region and each vendor's terms on storing and training on your recordings.
Every card is written and checked by AI agents against the vendor's official pages and has not been tested hands-on; see How we test for details.
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Free Meeting Notes & Transcription AI tools (13) →
Meeting Notes & Transcription AI tools in numbers
- Verified tools
- 13
- Median lowest paid plan
- $18 · €17.84 per month (11 tools with a published paid plan; annual plans at their per-month price)
- With a free plan
- 92%
- With a free trial
- 62%
Verified tools only, prices in the vendor’s currency (not converted). Calculated .
- $9.99/moFree plan
$19/moFree planFathom
Meeting Notes & TranscriptionFreemiumVerifiedAI notetaker for Zoom, Meet and Teams calls with a free plan and paid team tiers
$18/moFree planFireflies.ai
Meeting Notes & TranscriptionFreemiumVerifiedAI meeting notetaker that transcribes, summarizes and searches team conversations
Not publishedFree planHappy Scribe
Meeting Notes & TranscriptionFreemiumVerifiedAI notetaker and transcription for meetings, interviews and media files
$15.99/moFree planMeetGeek
Meeting Notes & TranscriptionFreemiumVerifiedAI meeting notetaker that records, transcribes and automates follow-ups for teams
$28/moFree planPlansom
Meeting Notes & TranscriptionFreemiumVerifiedAI work tool that finds tasks in email, Slack and meetings and plans them
Custom (contact sales)Free planReflect
Meeting Notes & TranscriptionFreemiumVerifiedOpen-source Markdown note-taking app with backlinks, daily notes and optional AI
$29.99/moFree planRev
Meeting Notes & TranscriptionFreemiumVerifiedEvidence transcription, multi-file analysis and cited drafting for legal teams
$17/moFree planSembly
Meeting Notes & TranscriptionFreemiumVerifiedAI platform that builds client-branded decks and documents from meetings and files
$25/moTrial: 7-day free trial, no credit card requiredSpeak AI
Meeting Notes & TranscriptionFree trialVerifiedTranscription, analysis and call scoring for research, sales and ops teams
$18/moFree planSpiky.ai
Meeting Notes & TranscriptionFreemiumVerifiedAI meeting transcripts, summaries and real-time sales coaching for sales teams
Custom (contact sales)Free planTactiq
Meeting Notes & TranscriptionFreemiumVerifiedAI note taker for Google Meet, Zoom and Teams, delivered as a Chrome extension
€29/moFree plantl;dv
Meeting Notes & TranscriptionFreemiumVerifiedAI notetaker that records, transcribes and summarizes Zoom, Meet and Teams calls
Prices not verifiedFree planGrain
Meeting Notes & TranscriptionPrices not verifiedMeeting notetaker for teams: records with or without a bot, sends transcripts to AI tools
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Order: ranking score, then verified tools, then name. Sponsored placements never change this order.
Compare Meeting Notes & Transcription tools
| Tool | What it does | Price from | Free trial / plan | Links |
|---|---|---|---|---|
| CapacitiesFreemium | Note-taking app that links ideas as objects instead of folders, built for individuals | $9.99/mo | Free Pro trial in the app, no credit card required (length not stated) + free plan | Visit site of Capacities (partner link, opens in a new tab) |
| FathomFreemium | AI notetaker for Zoom, Meet and Teams calls with a free plan and paid team tiers | $19/mo | Free trial offered on Premium, Team and Business (length not stated) + free plan | Visit site of Fathom (official site, opens in a new tab) |
| Fireflies.aiFreemium | AI meeting notetaker that transcribes, summarizes and searches team conversations | $18/mo | Free plan | Visit site of Fireflies.ai (partner link, opens in a new tab) |
| Happy ScribeFreemium | AI notetaker and transcription for meetings, interviews and media files | Not published | Free to try, no credit card required (no trial length stated) + free plan | Visit site of Happy Scribe (partner link, opens in a new tab) |
| MeetGeekFreemium | AI meeting notetaker that records, transcribes and automates follow-ups for teams | $15.99/mo | 14-days trial on the Business plan + free plan | Visit site of MeetGeek (partner link, opens in a new tab) |
| PlansomFreemium | AI work tool that finds tasks in email, Slack and meetings and plans them | $28/mo | 14-day free trial, no credit card required + free plan | Visit site of Plansom (partner link, opens in a new tab) |
| ReflectFreemium | Open-source Markdown note-taking app with backlinks, daily notes and optional AI | Custom (contact sales) | Free plan | Visit site of Reflect (partner link, opens in a new tab) |
| RevFreemium | Evidence transcription, multi-file analysis and cited drafting for legal teams | $29.99/mo | Free plan | Visit site of Rev (official site, opens in a new tab) |
| SemblyFreemium | AI platform that builds client-branded decks and documents from meetings and files | $17/mo | Free Trial plan, covers 1 meeting hour per month + free plan | Visit site of Sembly (partner link, opens in a new tab) |
| Speak AIFree trial | Transcription, analysis and call scoring for research, sales and ops teams | $25/mo | 7-day free trial, no credit card required | Visit site of Speak AI (partner link, opens in a new tab) |
| Spiky.aiFreemium | AI meeting transcripts, summaries and real-time sales coaching for sales teams | $18/mo | Free trial offered, no credit card required; length not stated + free plan | Visit site of Spiky.ai (partner link, opens in a new tab) |
| TactiqFreemium | AI note taker for Google Meet, Zoom and Teams, delivered as a Chrome extension | Custom (contact sales) | Free plan | Visit site of Tactiq (partner link, opens in a new tab) |
| tl;dvFreemium | AI notetaker that records, transcribes and summarizes Zoom, Meet and Teams calls | €29/mo | Free plan | Visit site of tl;dv (official site, opens in a new tab) |
| GrainPrices not verified | Meeting notetaker for teams: records with or without a bot, sends transcripts to AI tools | Prices not verified | 14-day free trial + free plan | Visit site of Grain (partner link, opens in a new tab) |
Order follows published rules, not a score. Prices are the lowest published monthly-billed plan; see each tool’s pricing table for annual billing and limits.
Partner link: we may earn a commission at no extra cost to you. It never changes our order or verdicts. Affiliate disclosure
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