Gymdesk review: Gym management software for billing, attendance and members, priced by active member count
Gym management software for billing, attendance and members, priced by active member count
Starts at $100/mo, free plan: no, free trial: 30-day free trial, no credit card required, prices checked on October 20, 2026.
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What Gymdesk does
Gymdesk is gym management software built to take routine administration off the owner's desk. It covers memberships, automatic billing with failed-payment recovery, attendance check-in, class booking, marketing messages, reporting, retail point-of-sale and a member mobile app. The vendor says it started in martial arts, so belt and rank tracking with promotion criteria is built in, and it also names fitness gyms, yoga and Pilates studios, dance and CrossFit as users.
Every plan includes the full platform, so you choose a tier by the number of active members rather than by features. Listed monthly prices are $100 for Micro Gym (up to 50 active members), $125 for Small Gym (51–100), $175 for Medium Gym (101–150) and $240 for Large Gym (151–250). Enterprise is for 251+ active members and has no published price. The vendor's homepage says plans start at $75/month, and the pricing page shows lower rates for gyms that process payments with Gymdesk Payments. Prices are in USD and billing is month to month with no contract.
Payments can run through Gymdesk Payments or through your own Stripe, Square, Authorize.net, GoCardless or Ezypay account. A 30-day free trial is offered with no credit card required. Optional add-ons include door access (Beta) and a branded member app, and extra locations cost more. Standard payment processing and text-message fees are billed at cost.
- Automatic billing with failed-payment recovery
- Check-in by kiosk, name search, barcode or phone
- Class booking from members' phones
- Belt and rank promotion tracking
- Email and SMS marketing with automated follow-ups
- Free gym website or embeddable schedule and forms
- Retail point-of-sale with inventory
- Member data import and export
Pros and cons
Pros
- Every feature is included in each plan, with tiers set only by active member count
- 30-day free trial with no credit card required
- Month-to-month billing with no contract, setup fee or cancellation cost
- Built-in belt and rank tracking with configurable promotion criteria
- Can use your own processor such as Stripe or Square, or Gymdesk Payments
Cons
- No free plan is stated, only a 30-day trial
- Price rises as active members grow, and Enterprise (251+) has no published price
- Additional locations cost $50 or $100 per month depending on processor
- Door access (Beta) and the branded member app are paid add-ons at $100/mo each
- Payment processing and text-message fees are charged on top of the plan
Our take
Gymdesk suits gym owners, especially in martial arts, who want billing, check-in, booking and belt tracking in one product and prefer pricing tied to active member count instead of feature tiers. Because every feature is in each plan, costs are predictable until the gym moves into a higher member band. It fits less well for anyone looking for a free plan, since only a 30-day trial is stated, or for large gyms with 251+ members, where the price must be requested. Multi-location owners, and those wanting door access or a branded app, should budget for the extra monthly charges listed on the pricing page.
Comparisons and lists with Gymdesk
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Coming soon — we are writing comparisons that include Gymdesk.
Gymdesk pricing
| Plan | Monthly billing | Annual billing (per month) | Limits / what’s included |
|---|---|---|---|
| Micro Gym per month, up to 50 active members | $100 | — | Up to 50 active members. Lower price shown on the page when processing with Gymdesk Payments. Month to month, no annual price shown. |
| Small Gym per month, 51–100 active members | $125 | — | 51–100 active members. Lower price shown on the page when processing with Gymdesk Payments. |
| Medium Gym per month, 101–150 active members | $175 | — | 101–150 active members. Lower price shown on the page when processing with Gymdesk Payments. |
| Large Gym per month, 151–250 active members | $240 | — | 151–250 active members. Lower price shown on the page when processing with Gymdesk Payments. |
| Enterprise | — | — | 251+ active members; price not published, contact Gymdesk. |
Free trial: 30-day free trial, no credit card required. Free plan: no.
Prices checked on on the official Gymdesk pricing page. “—” = not published.
All Gymdesk plans, limits and annual prices →
Frequently asked questions
How much does Gymdesk cost?
Listed monthly prices are $100 (Micro Gym, up to 50 active members), $125 (Small Gym, 51–100), $175 (Medium Gym, 101–150) and $240 (Large Gym, 151–250), in USD. Lower rates apply with Gymdesk Payments. Enterprise (251+) has no published price.
Is there a free trial?
Yes. Gymdesk offers a 30-day free trial with no credit card required, and billing afterwards is month to month. No free plan is stated.
Can I use my own payment processor?
Yes. The vendor lists Stripe, Square, Authorize.net, GoCardless and Ezypay, or you can use Gymdesk Payments. Processing and text-message fees are billed at cost.
Does it track belts and promotions?
Yes. You set each program's rank progression and qualification criteria, and Gymdesk tracks progress and flags who is ready to promote.
Are there extra costs for more locations or add-ons?
Each additional location is $50 a month with Gymdesk Payments or a preferred partner, or $100 a month with your own processor. Door access (Beta) and the branded member app are each $100/mo.
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